Module Marketplace

Overview

Module Marketplace lists optional Prospeno modules your company may activate beyond the included Core Platform.

Core Platform covers project profit, labor, expenses, billings, collections, dashboard, and reports according to your subscription limits.

Paid add-ons require a supported billing action — typically a Wallet charge — and successful entitlement creation before workflows unlock.

Module availability may depend on the base subscription. Free Forever cannot purchase additional modules; eligible paid plans can.

Activation grants access only after billing and entitlement complete successfully.

Cancellation or expiry should restrict future use without deleting historical business records.

Who can use it

Role	View Marketplace	Activate module	Cancel module	View pricing
Admin	Yes — /modules	Yes	Yes — Cancel renewal / Resume	Yes
Manager	No — route blocked	No	No	No
Supervisor	No	No	No	No
Employee	No	No	No	No

Marketplace layout

Page header

Badge: Growth & Add-ons
Title: Module Marketplace
Subtitle describes payroll, procurement, client pipeline, analytics, and automation add-ons
Wallet pill shows Wallet balance with Top up link, or Wallet Unavailable when balance cannot load

Module card elements

Module icon and displayed name
Category tag such as Finance & Control, Workforce, or Sales & Growth
Description and up to three feature bullets
Price line: Included, Free, ₱{amount}/month, or static roadmap pricing copy
per company billing note on roadmap cards
Status badges: Included, Active, Cancelling, Read-only, Disabled, FREE, or module badge such as Paid Add-on
Period label such as Active until {date} or Expired on {date} when entitled
Location hint when the module is active or cancelling
CTAs: Enable, Activate Free, Learn more, Manage, Guide, Cancel renewal, Resume, Reactivate, Coming Soon, Request Access

Core Platform section

Core Platform card shows Included pricing and Active / Included state
Core Platform subscription cannot be changed from Marketplace

Roadmap section

Static Coming Soon cards such as AI Receipt Intelligence appear separately from purchasable catalog rows
Roadmap cards are not wallet-activatable modules

Current module inventory

Self-serve wallet-activatable modules below use catalog monthly prices shown in Marketplace and module detail pages. Prices are per company per month unless marked Free.

Wallet-activatable paid modules

Budget Releases & Liquidation — Paid add-on — ₱799/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/budget-releases — Guide: /docs/modules/cash-advances-liquidation — Give project teams controlled budgets while finance keeps visibility over releases, liquidations, and remaining balances.
Materials & Requisition — Paid add-on — ₱799/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/materials-requisition — Guide: /docs/modules/materials-requisition — Give teams a controlled material request flow while keeping project cost visibility accurate.
Kiosk Attendance — Paid add-on — ₱999/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/kiosk-attendance — Guide: /docs/kiosk-attendance-mode — Let employees check in and out from a shared device while keeping attendance accurate, fast, and easy to manage.
Quotation Builder — Paid add-on — ₱799/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/quotations — Guide: /docs/modules/quotations — Turn site requirements into editable quotation drafts with a guided questionnaire and document-ready preview.
Office Budget Requests — Paid add-on — ₱499/month per company — Requires active Budget Releases & Liquidation and Company Expenses — Status labels: Available, Active, Cancelling, Read-only — App: /modules/office-budget-requests — Guide: /docs/modules/office-budget-requests — Prepare office budget requests, route them through admin approval, and release funds through linked Budget Releases without duplicating liquidation workflows.
Salaries & Payroll — Paid add-on — ₱599/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/salaries-payroll — Guide: /docs/modules/salaries-payroll — Separate project labor cost from employee take-home pay while keeping payroll review, approval, and payment history auditable.
Custom Branding — Paid add-on — ₱299/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/custom-branding — Guide: /docs/modules/custom-branding — Prepare your company identity once, preview the login experience, and apply branding only when you are ready.
Company Performance & Analytics — Paid add-on — ₱999/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Expired (locked) — App: /modules — Guide: /docs/guides/company-performance — Give Admins a company-wide analytical view of profitability, project performance, costs, billings, collections, and verified cash activity without changing core financial records.
QuickBooks Online — Free optional module — Free — Eligible paid plan; Activate Free with no Wallet deduction — Status labels: Available, Active, Cancelling, Read-only — App: /modules/quickbooks-online — Guide: /docs/modules — Enable the integration module first, then connect QuickBooks from Settings when provider setup is available.
Xero — Free optional module — Free — Eligible paid plan; Activate Free with no Wallet deduction — Status labels: Available, Active, Cancelling, Read-only — App: /modules/xero — Guide: /docs/modules — Enable the integration module first, then connect Xero from Settings when provider setup is available.
Google Drive — Free optional module — Free — Eligible paid plan; Activate Free with no Wallet deduction — Status labels: Available, Active, Cancelling, Read-only — App: /modules/google-drive — Guide: /docs/modules — Enable the module first, then connect Google Drive from Settings when provider setup is available.
Company Expenses — Free optional module — Free — Eligible paid plan; Activate Free with no Wallet deduction — Status labels: Available, Active, Cancelling, Read-only — App: /modules — Guide: /docs/guides/company-expenses — Record non-project company operating expenses in a dedicated workspace without changing project cost, approval, reimbursement, or funding-source behavior.
Company Payables — Paid add-on — ₱199/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/company-payables — Guide: /docs/modules — Give finance one truthful view of what the company owes, what is overdue, and what has already been paid to each supplier.
Client Pipeline — Paid add-on — ₱399/month per company — Eligible paid plan; Wallet balance when price is above zero — Status labels: Available, Active, Cancelling, Read-only — App: /modules/client-pipeline — Guide: /docs/modules/client-pipeline — Give Admins and Managers a contractor-focused sales pipeline from lead through won work, then convert into a Prospeno project when ready.

Included foundation

Core Platform — Included with company plan — Core project profit, labor, expenses, billings, reports — App: plan limits only — Guide: /docs/getting-started

Catalog Coming Soon (not activatable)

Inventory, Procurement Suite, Warranty Manager, Service & Maintenance, Asset Management — Coming Soon buttons only

Module states

Status	Meaning	Available behavior
Included	Core Platform available through the current company plan	Open core workflows within plan limits
Available	Add-on can be purchased when plan and Wallet requirements are met	Review pricing and tap Enable or Activate Free
Active	Entitlement is current	Manage, Guide, and Cancel renewal
Cancelling	Renewal stopped; paid-through date preserved	Resume renewal, open Guide, or Manage from Subscription
Read-only	Expired entitlement label on Marketplace cards for modules that own records	Reactivate when activatable; historical records remain
Expired (locked)	Company Performance & Analytics after expiry — this module owns no transaction records	Workspace and APIs stay locked until renewed; Reactivate from Marketplace
Disabled	Catalog or company module disabled	Activation blocked; contact support if within paid period
Coming Soon	Roadmap or catalog status not yet purchasable	Disabled Coming Soon button

Included vs paid modules

Included module

Core Platform is included with the company subscription
Still subject to plan limits, role permissions, record state, and workspace status
Cannot be purchased or cancelled from Marketplace

Paid module

Requires separate entitlement and Wallet billing when price is above zero
May require an eligible paid base subscription
Requires Admin authorization and successful purchase completion
Free-priced catalog modules use Activate Free without Wallet deduction

Activation workflow

1
Open Marketplace
Go to /modules and review module cards, Wallet balance, and current states.
2
Select a module
Open Learn more on module detail pages such as /modules/budget-releases when available.
3
Review requirements
Confirm monthly price, eligible paid plan, module dependencies, and available Wallet balance.
4
Confirm purchase
Tap Enable or Activate Free, then confirm in the Enable {module}? modal with wallet balance summary.
5
Complete entitlement
Progress checklist: Confirming wallet balance → Activating module access → Refreshing your workspace.
6
Open the module
Use Manage, success modal shortcuts, or navigation placement hints according to role permissions.

Wallet requirement

Base-subscription requirement

Plan eligibility

Free Forever cannot purchase additional modules
Eligible paid plans such as Starter and Pro may purchase paid add-ons
Unavailable modules remain visible with blocked activation when prerequisites fail
When the base plan expires or is restricted, module activation and renewal may be blocked while historical records remain

Purchase confirmation

Enable modal summary

Module name and icon
Monthly price or Free
Wallet balance and After enabling balance when priced
Wallet deduction: None for free activations
Confirmation controls: Cancel and Enable Module or Activate Module
Try again after errors; insufficient balance routes to Top up wallet
No proration or trial period is shown in the current confirmation flow

Renewal

Renewal behavior

Paid modules renew monthly against the renewal price snapshot or current catalog price
Renewal requires sufficient Wallet balance when the renewal job runs
Successful renewal extends paid-through and keeps status Active
Failed renewal can move entitlement toward Expired according to reconciliation rules
Wallet transaction history records module charges
Operation keys and idempotent RPC behavior help prevent duplicate charges on replay
Wallet balance does not guarantee renewal unless the renewal process completes

Cancellation

Cancel renewal

Only Admins can cancel renewal from active module cards
Cancel renewal stops future billing while preserving access until the paid-through date
Status becomes Cancelling with Resume available before expiry
Cancellation does not automatically refund Wallet credits
Dependent modules may block cancellation — for example Budget Releases while Office Budget Requests remains active
Historical records remain available after access ends

Expiry behavior

After expiry

Marketplace shows Read-only badge and Reactivate when activatable
New record creation and module routes may be blocked by entitlement guards
Existing synchronized records remain visible in history, reports, and audit trails where implemented

Module-specific nuance

Custom Branding reverts presentation while preserving stored logo and settings
Payroll, materials, kiosk, quotations, and budget workflows keep historical data read-only or blocked for new actions according to each module guard
Company Performance & Analytics locks the workspace and APIs after expiry because it owns no historical transaction records
Inspect the dedicated module guide when behavior differs

Reactivation

1
Open Marketplace
Find the expired or cancelling module card.
2
Select the module
Review Read-only or Cancelling state and pricing.
3
Review price and eligibility
Confirm plan eligibility, dependencies, and Wallet balance.
4
Confirm Wallet balance
Top up when the Insufficient wallet balance modal appears.
5
Complete reactivation
Tap Reactivate to run the same wallet purchase flow and create a new entitlement period.
6
Restore supported access
Resume renewal reverses a scheduled cancellation without a new purchase when still within Cancelling state.

Failed or incomplete activation

Common failure cases

Insufficient Wallet balance
Inactive or ineligible base subscription
Module coming soon or not wallet-purchasable
Missing module dependency such as Office Budget Requests without Budget Releases & Liquidation
Already active, cancelling, or suspended entitlement
Duplicate operation key / idempotency conflict
Enable failed after RPC or entitlement error
AI roadmap modules are not available for activation

Failed purchase must not silently create access
Review Wallet activity and Subscription when transaction state is uncertain
Avoid repeated rapid purchase attempts; use Try again after resolving the cause

Module entitlement vs user permission

Company module entitlement

Determines whether the company has the workflow active
Managed from Marketplace and Subscription by Admins

User permission

Determines whether the signed-in user may access or manage that workflow
Controlled by company role, project assignment, and record state

Example: Salaries & Payroll may be active for the company, but an Employee still does not receive payroll-administration access.

Marketplace vs Subscription & Billing

Discover and manage optional paid workflows at /modules

Subscription & Billing

Manage the base company plan, limits, renewal, and cancellation at /subscription

Marketplace vs Company Wallet

Marketplace

Controls module selection, activation, cancellation, and reactivation actions

Company Wallet

Stores approved billing credits and transaction history at /wallet

Data preservation

Module-specific notes

Budget Releases & Liquidation

Release project field budgets, track liquidation, and monitor remaining balances.
Appears under Admin & Finance once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/cash-advances-liquidation for the full workflow

Materials & Requisition

Request, approve, price, and fulfill project materials before they become uncontrolled costs.
Appears under Admin & Finance once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/materials-requisition for the full workflow

Kiosk Attendance

Shared tablet/phone attendance with PIN, selfie proof, offline queue, and automatic sync.
Appears under Workforce once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/kiosk-attendance-mode for the full workflow

Quotation Builder

Create professional quotations for projects, services, materials, labor, equipment, and custom scopes.
Appears under Sales once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/quotations for the full workflow

Office Budget Requests

Request, approve, release, and track office operating budgets from estimate through actual utilization.
Appears under Admin & Finance once enabled.
Prerequisite: active Budget Releases & Liquidation and Company Expenses
See /docs/modules/office-budget-requests for the full workflow

Salaries & Payroll

Run payroll from approved attendance, manage employee cash advances, apply deductions, and track salary payments.
Admin & Finance → Salaries
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/salaries-payroll for the full workflow

Custom Branding

Add your company logo and approved brand color to your dedicated login page and Prospeno workspace.
Appears under Settings → Company once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/custom-branding for the full workflow

Company Performance & Analytics

Combine billings, project costs, company overhead, collections, and verified cash activity into one management view.
Appears under Overview once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/guides/company-performance for the full workflow

QuickBooks Online

Connect approved Prospeno transactions with your QuickBooks Online company.
Appears under Settings → Integrations once enabled.
No module dependency beyond eligible plan; Activate Free with no Wallet deduction
See /docs/modules for the full workflow

Xero

Connect approved Prospeno transactions with your Xero organization.
Appears under Settings → Integrations once enabled.
No module dependency beyond eligible plan; Activate Free with no Wallet deduction
See /docs/modules for the full workflow

Google Drive

Connect Google Drive so project files can be accessed from Prospeno without consuming Prospeno document storage.
Appears under Settings → Integrations once enabled.
No module dependency beyond eligible plan; Activate Free with no Wallet deduction
See /docs/modules for the full workflow

Company Expenses

Track office, executive, and miscellaneous company overhead separately from project delivery costs.
Appears under Admin & Finance once enabled.
No module dependency beyond eligible plan; Activate Free with no Wallet deduction
See /docs/guides/company-expenses for the full workflow

Company Payables

Consolidate project and company supplier payables, due amounts, supplier credit, and payment status in one finance workspace.
Appears under Admin & Finance once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules for the full workflow

Client Pipeline

Track prospects, site surveys, proposals, negotiations, owners, and follow-ups—then convert won opportunities into Prospeno projects.
Appears under Sales once enabled.
No module dependency beyond eligible plan and Wallet billing
See /docs/modules/client-pipeline for the full workflow

Billing records

Wallet and subscription history

Module name and charge amount
Billing period / paid-through extension
Wallet balance before and after when shown in confirmation
Transaction type such as module purchase or renewal in Wallet activity
Entitlement status changes: active, cancelling, expired
Created date and actor where visible to Admins
Cancellation references paid-through date rather than deleting records

Refunds and corrections

Supported behavior today

Module cancellation does not automatically refund Wallet credits
Billing corrections and manual refunds require Prospeno support or platform administration
Reversals, when applied, should appear in Wallet activity while preserving business history
Do not assume cancellation restores Wallet balance automatically

Secondary details

Module pricing

Displayed prices come from the modules catalog and render as ₱{amount}/month per company in Marketplace. Detail pages may show the same price label copy.

Plan prerequisites

Free Forever cannot purchase add-ons. Paid plans unlock purchase eligibility; individual modules may still show Coming Soon or dependency requirements.

Active-module navigation

After activation, Manage opens the module’s primary workflow route. Location hints on cards describe where the module appears, such as Expenses, Admin & Finance, Workforce, or Settings → Company.

Scheduled cancellation

Cancel renewal keeps the module active until the paid-through date shown in Marketplace or Subscription, then moves toward expired/read-only state.

Expired modules

Most expired modules show Read-only on Marketplace and offer Reactivate when wallet activation is supported. Company Performance & Analytics shows Expired and stays locked until renewed.

Manual billing support

Modules marked Request Access or disabled within a paid period may require Prospeno support intervention.

Super Admin controls

Platform operators may adjust catalog pricing, plan eligibility, or entitlement state. Customer Admins use Marketplace, Subscription, and Wallet only.

Important notes

Module Marketplace is primarily Admin-managed.
Paid modules require successful entitlement and billing.
Pending Wallet credits cannot be used.
Wallet balance alone does not activate a module.
Base subscription eligibility may still apply.
Role permission remains separate from module entitlement.
Activating a module does not automatically assign users or projects.
Cancellation does not guarantee an automatic refund.
Expiry may restrict new actions while preserving history.
Historical module records must not be deleted because entitlement ended.
Prices, billing periods, and availability must reflect current commercial configuration.
Marketplace does not replace project finance, payroll, inventory, or accounting workflows.