Company Payables | Prospeno Help

Overview

Review supplier obligations from eligible approved sources and manual payables, then record settlements without counting the same expense twice.

Open Admin & Finance → Company Payables in the selected compatible workspace.

Admins manage Company Payables and supplier payments. Other roles do not receive access merely because a source expense is visible to them.

An Admin activates Company Payables from Module Marketplace on an eligible company plan. The catalog supplies the current price and billing terms.
Use approved Supplier Credit source records where applicable. Keep the source amount, supplier, due date, and cost classification accurate.
Access to source workflows such as Materials & Requisition or Company Expenses still follows their own module and role rules.

1
Review or create the obligation
Find eligible material-request, project-expense, and company-expense supplier-credit obligations. For a manual payable, choose its correct expense classification and avoid duplicating an existing source cost.
2
Filter the review
Use supplier, due/status, and date or as-of controls to inspect the appropriate obligations and outstanding balances.
3
Record a supplier payment
Record the actual payment against the selected payable. A partial payment reduces the outstanding balance; settlement is not another expense.
4
Reconcile the history
Review payment and payable history against the source. Preserve paid and voided history and use only the supported correction actions.

Payable states include Unpaid, Partially paid, Paid, and Voided.
Due and overdue views describe payment timing; they are not approval of a new expense.
When module access expires, retained history can be read under the existing access rules while financial mutations are blocked. Renew through the existing module flow.

For a missing source payable, check approval, Supplier Credit funding, supplier details, filters, and whether it already has a linked obligation.
If a write action is unavailable, check Admin access, company/module status, and the payable state.
If totals differ, compare the same as-of date and distinguish original cost, payments, and remaining balance.

Payable states include Unpaid, Partially paid, Paid, and Voided.
Due and overdue views describe payment timing; they are not approval of a new expense.
When module access expires, retained history can be read under the existing access rules while financial mutations are blocked. Renew through the existing module flow.
A payment reduces a liability; it must not add the source expense a second time.
Voiding or correcting a record must follow the existing guards. This guide does not authorize deleting or rewriting paid financial history.
A report balance depends on its selected as-of date and filters.