Who can use it
- Admin — reviews company-wide timesheets and estimated labor cost
- Manager — reviews attendance for projects they manage
- Supervisor — reviews assigned project activity without labor-cost visibility
- Employee — reviews personal timesheet records under My Work
Overview and audience
Timesheet provides a weekly view of employee attendance.
Timesheet is a review surface. It does not create payroll runs, finalize pay periods, or replace the detailed Attendance Logs page.
| Role | Access |
|---|---|
| Admin | reviews company-wide timesheets and estimated labor cost |
| Manager | reviews attendance for projects they manage |
| Supervisor | reviews assigned project activity without labor-cost visibility |
| Employee | reviews personal timesheet records under My Work |
Role
Admin
Access
reviews company-wide timesheets and estimated labor cost
Role
Manager
Access
reviews attendance for projects they manage
Role
Supervisor
Access
reviews assigned project activity without labor-cost visibility
Role
Employee
Access
reviews personal timesheet records under My Work
Permission matrix
Available employees, projects, and cost information depend on the user’s role and assignments.
Weekly grid explanation
The Timesheet grid organizes records into:
- one row per employee
- one column per day
- a final Total column
Each day cell may show:
- total hours
- work type
- number of records
- The standard view covers Monday through Sunday.
Summary metrics
The page may show:
- Total Hours
- Approved Hours
- Pending / Open Entries
- Estimated Labor Cost
Total Hours
- Shows all recorded attendance hours within the selected period.
- This may include approved, pending, and open records.
Approved Hours
- Shows hours from approved attendance records.
- Approved hours are the most reliable basis for project labor and payroll review.
Pending / Open Entries
- Shows attendance records that still require action.
This may include:
- completed records waiting for approval
- open records without check-out
- incomplete attendance requiring review
Estimated Labor Cost
- Shows allocated labor cost for the selected period.
- This metric may include all available entries rather than only approved records.
- It is hidden from Supervisors and Employees.
- Treat it as a review estimate, not a final payroll amount.
Work-type indicators table
| Indicator | Meaning |
|---|---|
| Work type indicators | A daily cell may display: General Project Mixed number of entries |
| General | All attendance for that day was recorded as General Work. General Work does not affect the profit of an individual project. |
| Project | Attendance for that day was connected to project work. Approved project attendance contributes to project labor cost. |
| Mixed | The employee had both General Work and Project Work, or worked across multiple attendance records. Open the daily record to inspect the details. |
Indicator
Work type indicators
Meaning
A daily cell may display: General Project Mixed number of entries
Indicator
General
Meaning
All attendance for that day was recorded as General Work. General Work does not affect the profit of an individual project.
Indicator
Project
Meaning
Attendance for that day was connected to project work. Approved project attendance contributes to project labor cost.
Indicator
Mixed
Meaning
The employee had both General Work and Project Work, or worked across multiple attendance records. Open the daily record to inspect the details.
Status table
Review workflow
- 1
Review a daily entry
Select a day cell with recorded hours.
This opens the Attendance Detail drawer for the related attendance record.
The detail may show:
More detail
- employee
- project or General Work
- check-in and check-out
- total hours
- evidence
- location
- daily report
- allocated labor cost
- approval status
Timesheet itself does not expose full approval controls.
Use Attendance Logs or Approvals for complete review actions.
- 2
Week navigation
Use the previous and next controls to move between weeks.
The selected period is displayed as a date range.
The default period follows the current application week.
- 3
Custom date range
Use the date filter to apply a custom start and end date.
A custom range replaces the default weekly period for the current view.
Use Clear to return to the normal weekly view.
- 4
Search
In team views, use Search employees... to find a specific employee.
Search may be hidden in the personal My Timesheet view because only the signed-in employee’s records are shown.
Timesheet vs Project Labor vs Payroll comparison
Relationship with Attendance Logs
- Attendance Logs is the detailed source page.
- add manual attendance
- edit records
- inspect evidence
- approve or reject attendance
- review open entries
- see status details
- Timesheet summarizes the same records by employee and day.
Relationship with Project Labor
- Project Labor focuses on labor connected to projects.
- individual project attendance
- manual labor
- batch labor
- Batch labor does not appear in Timesheet because it does not create individual employee attendance records.
Relationship with Payroll
- Salaries & Payroll uses approved attendance and employee pay settings in a separate paid module.
- create a payroll run
- finalize a pay period
- calculate deductions
- lock attendance
- approve payroll
- release salary
Batch labor
- Batch labor is excluded from Timesheet.
- Batch labor records estimated crew cost without identifying individual employees.
- Because Timesheet is employee-based, batch labor cannot be assigned to a person’s weekly row.
Estimated-cost callout
Estimated labor cost
Estimated Labor Cost is based on attendance allocations and employee rates.
- The current metric may include non-approved entries in the selected period.
- For approved project labor cost, verify the records in Attendance Logs, Project Labor, or the Project Command Center.
Date range, record limits, and platform relationships
Locking and finalized periods
Timesheet currently has no:
- period lock
- finalize action
- pay-period close
- payroll submission button
- Finalization and payroll controls belong to the Salaries & Payroll module.
Data volume
The Timesheet loads a limited number of attendance records for the selected period.
- The current implementation can load up to 500 records in one view.
- Very large companies or long custom date ranges may not display every historical record at once.
- Use narrower date ranges or Reports for larger reviews.
Regular and overtime hours
Timesheet currently shows total hours worked.
- Regular and overtime values may exist in payroll-related records, but they are reviewed inside the Salaries & Payroll module.
- It does not display separate Regular Hours and Overtime Hours columns.
- Do not use the Timesheet total as a final overtime calculation without checking the payroll workflow.
Web, mobile, and kiosk relationship
Timesheet reflects attendance captured through multiple channels.
Web
The web Timesheet provides the weekly review grid.
My Work
Employees can review their own records under My Timesheet.
Prospeno Field
Mobile attendance creates records that later appear in Timesheet.
- A dedicated mobile Timesheet screen is not confirmed in the current documentation.
Kiosk Attendance
Synced kiosk check-ins and check-outs appear in Timesheet after they become attendance records.
Important limitations
- Timesheet is a review grid, not a payroll system.
- It does not show separate regular and overtime hours.
- It has no export action.
- It has no period lock or finalization.
- Batch labor does not appear.
- Estimated Labor Cost may include non-approved records.
- Supervisors and Employees cannot see labor cost.
- The grid may load up to 500 records for the selected period.
- Project detail is viewed through attendance records rather than project columns.
- Approval actions are handled in Attendance Logs or Approvals.
Where to find help
Use the ? button in the web application for the current page guide, Getting Started, Module Guides, and Contact Support.
Related links
Jump to the module, marketplace, or broader help resources.