Payroll workflow
- 1
Choose the payroll period
Select the payroll group and a period that does not overlap another active run for that group.
- 2
Build the run
Prospeno loads eligible employees and approved individual attendance for the period.
- 3
Review employee pay
Check regular and overtime pay, additions, deductions, Cash Advances, gross pay, and net pay.
- 4
Submit for review
Move the completed Draft to Reviewed.
- 5
Approve payroll
An authorized Admin approves the frozen totals and enables final payslips.
- 6
Record payment
Mark the run Paid after payment is completed. Supported cash-advance deductions are posted exactly once.
Attendance, Project Labor, and Payroll are separate
Project Labor
- Tracks labor cost assigned to projects.
- Can include approved individual attendance and supported batch labor.
Salaries & Payroll
- Calculates employee compensation from approved individual attendance and payroll settings.
- Batch labor is excluded because it is not tied to individual employees.
Payroll statuses
| Status | Meaning |
|---|---|
| Draft | Payroll is still being prepared and can be reviewed or adjusted. |
| Reviewed | The run has been submitted for approval. |
| Approved | Payroll totals are approved and final payslips can be produced. |
| Paid | Payment has been recorded; preserve immutable payment history. |
| Voided | The run was cancelled through the protected workflow while history remains visible. |
Draft and Reviewed runs do not produce final payslips. Approved and Paid runs preserve historical values so later rate or Payroll settings changes do not silently rewrite prior payroll.
Cash Advances and payroll deductions
- 1
Review the employee balance
Confirm the outstanding Cash Advance before allocating a payroll deduction.
- 2
Allocate the deduction
The deduction cannot exceed the outstanding balance and cannot exceed the amount allocated in the payroll run.
- 3
Finalize through payment
Post the deduction through the supported Paid workflow. It must not be posted twice.
What to review before approval
- Approved regular and overtime hours
- Employee rate basis
- Additions and allowances
- Manual deductions
- Cash-advance deductions
- Gross pay and net pay
More details
Payroll settings
Payroll settings can define supported workday, payroll-group, frequency, overtime, and review rules for future calculations. Approved or paid historical runs are not silently recalculated.
Who manages payroll?
Payroll administration is restricted to authorized Admin users. Other roles do not receive company-wide payroll controls; supported employees can access their own final payslips.
Important notes
- Use approved individual attendance as the payroll basis; pending, rejected, open, and batch labor records are excluded.
- Paid payroll history should be corrected through protected payroll workflows, not casual direct edits.
- A Prospeno payslip is not automatically a government tax certificate or banking confirmation.